According to section 56(1) of SIL, it is required to store the reporting basis for five years. This means all the accounting material that is used to prepare reports, including information that helps determine if certain information should be reported.
The storage of this information must comply with the guidelines outlined in the Danish Bookkeeping Act (Bogføringsloven) for the retention of accounting records.
Section 4 of the Danish Accounting Act (Act No. 700 of May 24, 2022) specifies exactly what records are considered accounting records under the law. These include transaction trails, descriptions of the company’s accounting procedures, appendices, other necessary information for auditing purposes, documentation of information contained in the notes and management report in the annual report, accounts, statements and presentations required by law or voluntarily filed in accordance with the Danish Financial Statements Act, and any audit reports or equivalent reports.
The new Accounting Act came into effect on July 1, 2022. Previously, the definition of accounting records was in Section 3 of the Danish Accounting Act (LBK No. 648 of June 15, 2006). The records must be kept in such a way that the Fiscal Agency is able to check and search for specific information at any time.
It is recommended that attachments be stored electronically in an orderly manner, which will greatly facilitate the processing of data and information.